The South East Touch Association is a subsidiary of The England Touch Association (ETA) and is committed to ensuring that your privacy and personal information is protected. The SETA will only collect and process your personal information where we have a legal basis for doing so and any personal information you provide will be handled in accordance with this policy, ETA’s Data Protection Policy and the Data Protection Act 2018.
South England Touch Association may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1 November 2020.
WHO IS COLLECTING THE DATA?
South East Touch Association and the England Touch Association collects your personal information.
WHAT DATA IS BEING COLLECTED?
In order to carry out functions and to support our members, the ETA may collect personal information from our website or by other means. This may include:
Contact information including address details, email address and phone numbers
Demographic information such as postcode, preferences and interests
Other information relevant to surveys
WHAT IS THE LEGAL BASIS FOR PROCESSING THE DATA?
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing personal information are:
Article 6(1)(a0 – Consent
Article 6(1)(f) – Legitimate interests
You may find useful information on this legal basis on the Information commissioner’s website at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/
WILL THE DATA BE SHARED WITH ANY THIRD PARTIES?
The SETA will not share any of your personal data unless you provide your consent or we are required to do so by law.
HOW WILL THE INFORMATION BE USED?
The South England touch Association collects and processes this information in order to:
Enable the ETA to carry out specific functions for which we are responsible.
Manage membership of the ETA and SETA.
Manage events associated with the SETA and ETA, including tournaments.
Derive statistics which inform decisions such as funding can be made.
The SETA and ETA from time to time would like to keep in touch with our members about events and news, other than in relation to their membership. As part of this, we will seek your consent to use your home address, phone numbers, email address and social media or digital channels (for example, Facebook, Google and message facilities in other platforms) to contact you according to your marketing preferences.
The SETA and ETA will only send you marketing emails with your consent. Where we’re relying upon your consent to process personal data, you can withdraw this at any time.
HOW LONG WILL MY PERSONAL DATA BE RETAINED FOR?
Personal information collected will be retained in accordance with legislation and any retention policy the ETA has in place from time to time. All information held is reviewed periodically and usually on an annual basis.
HOW IS MY PERSONAL DATA KEPT SECURE?
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
WHAT RIGHT DO I HAVE?
Under the Data Protection Act 2018, you have the following rights with regards to your personal information:
the right to be informed about the collection and the use of your personal data
the right to access personal data and supplementary information
the right to have inaccurate personal data rectified, or completed if it is incomplete
the right to erasure (to be forgotten) in certain circumstances
the right to restrict processing in certain circumstances
the right to data portability, which allows the data subject to obtain and reuse their personal data for their own purposes across different services
the right to object to processing in certain circumstances
rights in relation to automated decision making and profiling
the right to withdraw consent at any time (where relevant)
the right to complain to the Information Commissioner.
There is no charge for any of the rights above.
You may find useful information on your data subject rights on the Information Commissioner’s website at: https://ico.org.uk/your-data-matters/
If you wish to exercise any of these rights, please contact email@example.com
HOW CAN I RAISE A COMPLAINT?
If you are unhappy with how your personal information has been treated by the SETA, you can make a complaint to us by contacting firstname.lastname@example.org
You also have the right to complain to the Information Commissioner’s Office. You can do so by:
Phone: 0303 123 1113 (local rate)
Post: Wycliffe House, Water Lane, Wilmslow SK9 5AF
There is no charge to make a complaint to the ICO.
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LINKS TO OTHER WEBSITES
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
If you have any questions about this privacy notice, or if you wish to exercise your rights or contact the DPO, you can contact us by emailing email@example.com. Alternatively, you can write to us at England Touch Association, 3 Maltby Court, Oldham, England, OL4 5EB marking it for the attention of the Data Protection Officer.
ANYTHING YOU'RE NOT SURE ABOUT?
For further information please contact us via the link below.